The choice of task management apps for teams is one of the most important strategic decisions for the productivity of any organization.
These tools have evolved from mere to-do lists to complete “digital work hubs,” becoming the pillar for organizing and monitoring tasks and projects.
It is vital to understand that the correct tool goes beyond managing individual tasks. It solves serious structural problems, such as loss of progress tracking, difficulty in finding information, and lack of visibility into each employee’s workload.
By consolidating everything in a centralized space, task management apps for teams keep teams accountable and minimize delays.
In this article, you will learn about the best task management apps for teams. We have selected the most used by successful managers. Keep reading.
09 Top Task Management Apps for Teams
There are many task management apps, let’s look at all of them:
1. monday.com (Task management apps for teams)
monday.com is the best option for teams that need visual planning and data visibility.
It has a colorful and highly intuitive interface, which earned it a usability score for the User Interface.
Its main positive points are portfolio management, collaboration, and superior mobile experience.
It is the ideal app for Marketing Teams, Project Management Offices (PMOs), and any organization that prioritizes project visibility in formats such as Gantt, Kanban, or Table.
2. ClickUp
ClickUp positions itself as an “all-in-one work hub”, ideal for consolidating multiple tools.
First of all, the app is known for deep customization, offering more than 15 project views for highly specific workflows.
Its differential is the advanced AI integration (ClickUp Brain), which summarizes documents and offers an AI Knowledge Graph, transforming the workspace into an intelligent assistant.
It is considered the best overall for users seeking maximum automation and teams with complex workflows.
3. Asana
Asana is a leader in Collaborative Work Management, focusing on goals and progress tracking.
Its interface is elegant and intuitive, with a hierarchical structure that serves both startups and large corporations.
Furthermore, it is praised for its range of automations and integrations.
Moreover, it is often cited as the best for Remote Teams and managers focused on simpler daily operations, who value attractive visuals in task management.
4. Wrike (Task management apps for teams)
Wrike is an enterprise-level platform with excellence in customization.
Using it, you will have advanced features such as dynamic request forms, custom item types, and interactive Gantt charts.
Without a doubt, this is a complete solution for companies looking to increase efficiency and process accuracy on a large scale.
5. Smartsheet
Smartsheet combines the familiarity of a spreadsheet with project management.
As a rule, it is an excellent alternative for those who depend on structured data, offering Gantt charts, dependencies, automations, and advanced reports.
In paid plans, it has team workload tracking, essential for capacity management.
Without fear of error. This is the best option for growing organizations and teams seeking robust and centralized analytical reports, feeling comfortable with a line and column-based interface.
6. Jira
Jira is the software development standard.
Initially, it is optimized for Agile methodologies, supporting Sprints and Scrum.
It also gets advanced reports and specific dashboards for issue and bug management.
We recommend it for Agile Teams, IT professionals, and any Software Development team that needs task tracking.
7. Trello (Task management apps for teams)
Trello is based on the Kanban system, offering the easiest learning curve.
Its simplicity and clear visualization of workflows through digital boards make it accessible.
It includes the Butler automation engine and customizable cards.
Furthermore, it is the perfect option for Project management beginners, small projects, and smaller teams that need a light and visually direct collaboration tool.
8. Notion
Notion is a hybrid workspace that combines documentation (wiki), database, and task management.
Its focus is to act as a centralized knowledge base.
Its AI features are focused on summarization, writing, and Q&A, being a differential for content and knowledge management.
It is ideal for Knowledge Teams, creative departments, and any organization that prioritizes seamless integration between project documentation and tasks. Eliminating the need for separate wiki software.
9. Todoist
Todoist is a simple app. Being a highly effective to-do list application.
It is an app exceptionally strong in managing recurring tasks and offers a robust organization system at a highly competitive price.
We recommend it for teams with a primary focus on tracking shared tasks and deadlines without the excess of complex PMO features.
Comparative Table of Task Management Apps for Teams
To facilitate your choice, Table synthesizes the essential characteristics for market leaders, allowing a quick comparison of cost and mobile performance.
| Platform | Best Suited For | Free Plan Available? | Base Paid Price (USD/User/Month) | Average Mobile Rating (Play Store/App Store) |
| monday.com | Visual Planning and Marketing Teams | Yes (Limited to 2 Users) | $8–$9 | 4.8 stars |
| Smartsheet | Growing Organizations (Spreadsheet Functionality) | No (Viewers only) | $9 | 4.8 stars |
| Basecamp | Small Businesses and Discussion-Oriented Collaboration | Yes (Limited to 3 Users) | $15 or $299 (Flat Fee for Unlimited) | 4.7 stars |
| Todoist | Personal/Recurring Management and Limited Budget | Yes | $6–$8 | 4.6 stars |
| Jira | Agile Teams and Software Development | Yes (Up to 10 Users) | $7.75 | 4.5 stars |
| ClickUp | All-in-One Hub, AI, and Deep Customization | Yes (Robust) | $5–$7 | 4.1 stars |
| Asana | Remote Teams and Flexible Workflows | Yes (Up to 10 Users) | $10.99 | 4.1 stars |
| Wrike | Deep Customization and Enterprise Workflows | Yes | $9.80 | 4.1 stars |
| Trello | Small Projects and Kanban Beginners | Yes | $5 | 4.0 stars |
| Notion | Knowledge Teams and Documentation (Hybrid) | Yes (Generous) | $8 | N/A |
Conclusion
There are many Task management apps for teams.
We saw that the decision comes down to choosing between simplicity (like Trello and Todoist) for teams that prioritize ease of use and cost-effectiveness, or functional depth (like ClickUp, monday.com, and Asana) for organizations that need complex automations.
Now that you have a detailed guide on the 10 main Task management apps for teams, with pricing and usability data, the next step is the proof of concept (PoC).
We suggest you choose the three tools that best fit your team’s profile. Whether for ClickUp’s deep customization. Or for monday.com’s intuitive visual or Trello’s simplicity and use their robust free plans.
Start a 30-day pilot project to see which one best adapts to your team’s culture.
Along the same lines, IT integrations can help your business. Making sure you don’t have to worry about repetitive activities, which can be optimized with a good tool. Learn now about IT integration with business operations.
